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Meetings of the Board of Directors
Meetings of the Board of Directors of the Utah Youth Soccer Association are generally held on the third Thursday of each month. The next meeting of
the Board of Directors of the Utah Youth Soccer Association is scheduled for Thursday,
November, 2009 at 8 p.m. at the State Office of Utah Youth Soccer Association. Board meetings are open to the public and members of the Association are invited to attend.
 Utah Youth Soccer Association
4476 South Century Drive, Suite D
Salt Lake City, UT 84123
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UNAPPROVED DRAFT MINUTES
UTAH YOUTH SOCCER ASSOCIATION
Minutes of the Meeting of the Board of Directors
September 27, 2009
CALL TO ORDER
The regular monthly meeting of the Board of Directors of the Utah Youth Soccer Association was called to Order by President Cindy Baron at 8:07 p.m. at the State Office of Utah Youth Soccer Association in Salt Lake City, Utah. The following Board members were present during the meeting:
Cindy Baron, President
Jodi Wells, Secretary
Scott Dunkley, Treasurer
Debbie Haycock, Recreation Director
Troy Anderson, District 1 Chairperson
Eric Wells, Proxy, District 2 Chairperson
Spencer Bills, District 3 Chairperson
Dave Mills, District 4 Chairperson
Brian Smith, District 5 Chairperson, via phone
Also present were, Sarah Smith, (Top Soccer Chairperson), Jodene Smith, (State Registrar), Greg Maas, (State Technical Director), Pat Sebring, (Tournament Director), Andrew Haitt, (Executive Director),Wendy Robertson, and Kim Gallaway.
MINUTES
Secretary Jodi Wells will be sending out the August and September Minutes via e-mail for everyone's review.
NEW BUSINESS
Motion was made and seconded to ratify the e-mail vote on the provisional teams.
Motion made and seconded to move transfer window policy to the end.
CHEER/CHANT-SPORTSMANSHIP
Do we want to make a policy of what is acceptable and appropriate?
We need to be pro active with this and get something up on the website.
Get an email blast out to all coaches on what the expectation of sportsmanship is for the association.
General sportsmanship letter up on the website and an email blast out to all of the coaches. Greg will put something together to go up on the website.
FINANCIALS
End of year Financial Report is included in the packet, please look over this and come prepared to go over any questions at the next BOD meeting.
WEB-SITE/REDESIGN
We need a total redesign to make it cutting edge. It would be a big expense. We have several people wanting to put in a bid. Content and control would fall on the Office staff.
We are looking at an initial invest up to $5,000 to get it up and running.
Motion made and seconded to approve $5,000 for new web design.
AGM
January 22 & 23, 2010
General Meeting Friday evening, Saturday will have classes.
We are working on getting this going.
COMMITTEE CHAIR APPOINTMENTS
Motion made and seconded to approve the following Committee Chair Appointments:
State Cup Director-Bruce Cuppett
Protest & Appeals-Kim Smith
Judicial Officer-Mike Blackburn
Risk Management-Kim Galloway
Tournament Chair-Pat Sebring
Registrar-Jodene Smith
TOPSoccer-Sarah Smith
Thanks to Debbie for all of her work and time she has put into Risk Management.
TRANSFER POLICY
Please review the following policy and bring any feed back to the next BOD meeting. We need to get something in place by next June.
Existing Policy
3:07:02
B. Upon request of a player, a team must release or transfer a player unless one of the following conditions exists:
1. The player has outstanding fees with the team or club; or
2. Release of the player would drop the team below the minimum number of players required to be rostered by state policy.
HOW THE POLICY WOULD CHANGE
B. Upon request of a player, a team must release or transfer a player during the transfer window. Once a player has turned in their registration they may not transfer except during the window. The transfer window would be November 15 to January 15 of the UYSA seasonal year. This transfer applies to league play and to eligibility for National Cup Series (State Cup) and the President's National Cup.
C. Extenuating circumstances shall be decided by the Director of Competition, the Vice President, and the Director of Recreation.
A transfer may be denied for the following:
2. The player has outstanding fees with the team, club or district. Team, League, Club or District fees for the seasonal year shall be prorated between the fall and spring season.
3. Release of the player would drop the team below the minimum number of players requited to be rostered by state policy.
This policy would be effective June 1, 2010.
ROB HORN
He does not have a league or district willing to sponsor, so UYSA will not sanction his tournaments.
Southern Utah does not want him down there at all. The city council does not want another tournament down there.
Southern Utah would like UYSA to take a proactive stand to help them out.
Avalanche has sent a registered letter to have them removed from his website; they are no longer associated with him.
We are currently drafting a new letter to Rob Horne. The federation will not hear him until he has exhausted all of the lower option.
USSF REGIONAL FEE
They want all coaches to register with the federation and pay a fee.
They do not want to mandate small sided games. They are trying to come up with a policy for the small sided games.
The Federation has sent out a letter with our assessment for the World Cup bid it would be $25,000. Cal South has committed in our region. It does benefit the soccer community, but we would not directly get any benefit.
They have budgeted 9 million just for the World Cup bid.
What are the feelings of the board-what would we get in return, for example maybe a World Cup qualifier game etc.
We would like a return on our investment.
ACTION ITEMS
WPS TEAMS SPONSORSHIP
Motion made and seconded to give sponsorship of $5,000 split between both teams. $2,500 for each team. In return we would like to see some sort of branding of our Association.
ADG/AFFINITY CONTRACT
Referee module from ADG-they were dragging their feet to get them uploaded, Debbie has not had the time to get into it. She would like to sit down with them 1 on 1 with them to get it worked out.
Drew has worked with them.
Should we go forth with the contract or hold off another month.
Motion made and seconded to sign the contract. With a contingency if they perform, we will continue, if not we have the option to opt out of the contract.
NEW BUILDING
We need a long term plan.
Rio Tinto Stadium as proposed to us a 5-7 year lease with no rent/utilities only phone/internet. They are also willing to work with UYSA for conferences and events needing larger space.
This would be huge to have the credibility of being part of something big.
Motion was made and seconded to move to that stadium. We will move forward with this.
REPORTS
Technical Director Greg Maas-Report included in the BOD packet.
TOPSoccer Chairperson, Sarah Smith-we have about 60-75 TOPSoccer kids, and we have one more session left.
Registrar, Jodene Smith-Cindy Henderson has stepped down in District 5. They have 2 people in place Beck Benson, and Tara Koffman to do the Registrar job.
The next registrars meeting will be held on Tuesday, September 29th at 6:00 p.m. at the State Office.
State Cup Chairperson, Bruce Cuppett-State Cup Play in games will be on Saturday, September 19th. We will have the finalized schedules out on Sunday, September 20, 2009.
Executive Director, Drew Hiatt-I will send out a budget over view each month for your review. Please review my report included in the BOD packet as well.
President, Cindy Baron-we have been in negotiations with Brett Thompson, he is very qualified for the recreation program. It is not feasible for him to step away from his property in Ohio; we need to look outside the box to help bring him in. Signing bonus/moving expenses etc.
Brett would be a tremendous asset to our association.
If we would have a number to work with it would be easier.
Make it onetime gap coverage.
Let's proceed and negotiate and do an electronic vote.
January 1, 2010 would be the start date.
Recreation Director, Debbie Haycock-Nice matters program. Urban soccer tying into schools. Rachel's code of ethics. This is an excellent program that her family has really pushed. We should look into incorporating something like this into our association.
Tournament Chair, Pat Sebring-Please review report that is included in the BOD packet. The first Tournament Committee meeting is scheduled for Wednesday, September 30th at 7:30 p.m. at the State Office.
ADJOURNMENT
Motion was made and seconded to adjourn at 10:29 p.m. The next meeting of the Board of Directors of the Utah Youth Soccer Association is scheduled for Thursday, November 19, 2009 at 8 p.m. at the State Office of Utah Youth Soccer Association. We will not be holding a meeting in October due to State Cup and Region IV Fall Workshops.
These draft minutes were prepared by Secretary Jodi Wells.
Please direct any corrections or clarifications to uysajodi@yahoo.com
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